Translating Haitian civil records: what you need to know

Whether for a visa application, naturalization, a marriage or enrollment abroad, authorities almost always ask for a translation of your Haitian civil records. A rejected translation means a delayed file. Here is how to avoid that.

1. Check first with the authority receiving the document

Every country, and sometimes every agency, has its own requirements. Some ask for a translation by a sworn or certified translator, others for a simple statement of accuracy signed by the translator, others for a legalization. In the United States, for example, USCIS requires every foreign-language document to come with a full English translation, certified as accurate by the translator.

Ask exactly what is expected before starting the translation: it's the best way to avoid paying twice.

2. Send a complete, legible document

• Every page, front and back, even the ones that look blank.
• Stamps, seals, marginal notes and signatures: they must also be translated or noted.
• A clean scan rather than a crooked photo: one unreadable digit in a date can hold everything up.

3. Check the spelling of names

First and last names must be reproduced exactly as they appear on the record. If your passport uses a different spelling, tell us: the translator can add a note, but must not "correct" the original.

A good habit: attach a copy of your passport to your quote request so names are checked from the start.

4. Plan for the timeline

A civil record is usually quick to translate, but the steps that follow (legalization, mailing) take time. Tell us your deadline when you request a quote and we'll let you know whether it's realistic.